7.3

Central District Association
of the American Alliance for
Health, Physical Education, Recreation and Dance

7.3  District Scholar Committee
Operating Code

7.3.1. Purpose:

The purpose of the District Scholar Committee is to select and honor the District Scholar.  (Revised 03/06)

7.3.2. Organization:

7.3.2.1. The committee shall consist of three members following the rotation established in 7.3.2.3.  Term shall be one year.

7.3.2.2. The chair of the committee will be appointed by the District President from within the committee membership. The chair is a one-year appointment, but may be re-appointed.

7.3.2.3. Terms of the committee shall be three years.  Terms shall be staggered so that three new members will be appointed yearly.  Initial terms starting with the year (1999-2000) will be as follows: 
Colorado, Iowa, and Kansas a three-year term; 
Minnesota, South Dakota, and Wyoming a two-year term; and 
Missouri, Nebraska, and North Dakota a one-year term.

7.3.2.4. Serves as a liaison to standing committees in an equitable fashion as determined 
	by the three District Presidents.

7.3.3. Duties of the Committee:

7.3.3.1. To assist the Chair in the development of criteria for evaluating nominees.

7.3.3.2. To evaluate nominees for this honor by analyzing their performance in the categories of instruction, research/creative activities, and service according to the established criteria.

7.3.3.3. To forward the result of their evaluations to the Chair three months prior to convention.

7.3.4. Duties of the Chair:

7.3.4.1. To prepare the paperwork for the nomination forms, including a description of criteria for nominees.

7.3.4.2. To increase awareness of this honor through state newsletters and/or journals, the District Newsletter, and through direct contact with State Presidents.

7.3.4.3. To publicize the deadline for nominations as of July 15.
7.3.4.3.1 When the District and National Conventions are together no district scholar will be recognized.

7.3.4.4. To contact the nominees and request a file October 15 containing:
7.3.4.4.5	Criteria for Selection of the Scholar (see page 4)
7.3.4.4.6	Nomination format (see page 4)

7.3.4.5. To contact the members of the Committee and explain the review process for evaluating the submitted nominations according to the established criteria.

7.3.4.6. To send evaluation forms and applicants’ credentials to Committee members and establish February 15 (November 15 as the deadline for returning evaluations and each reviewer's recommendation for the award.

7.3.4.7. To review the recommendations of the committee and determine the recipient of the award.

7.3.4.8. To submit the name of the recipient to the District President and the District Recognition Chair one month prior to the District Convention so the awardee’s name can be announced at convention.

7.3.4.9. To notify the recipient and inform them of the following expectations for receipt of the award:
7.3.4.9.1. Present a scholarly lecture during a session at the next annual District Convention.
7.3.4.9.1.1. The committee chair will work through the District President for Scholar Lecture program session time slot and District Scholar social.
7.3.4.9.2. Identify the person (who could be a mentor and/or someone who is not a member of District) who they would like to introduce them at the next District Convention.

7.3.4.10. To contact the Chair of the Recognition Committee regarding information pertinent to the preparation of the plaque to be presented to the awardee at the annual awards banquet.

7.3.4.11. To prepare and submit a budget request to the Executive Board relative to the Committee expenses.

7.3.5. Procedures for Reporting:

7.3.5.1. To submit the name of the recipient to the Executive Board for final approval at the mid-year executive board meeting.

7.3.5.2. To report the Committee’s selection to the Representative Assembly.

7.3.5.3. To report to the Chair of the District Convention and District President in order to facilitate scheduling and publicity for the lecture of the District Scholar.
7.3.5.4. To publicize the recipient of the award through the state, district, and national Alliance newsletters and/or journals, as well as other media sources.

7.3.6  Criteria for Selection of the Scholar

Criteria used in the selection of the District Scholar shall include but not be limited to the following:
1.	The individual selected should have a scholarly/creative record as evidenced by publications and scholarly/artistic presentations.
2.	The individual should be an active scholar/creative artist in his/her discipline.
3.	The individual selected should provide evidence of in-depth study in a specific area of Alliance/District concern.
4.	The individual selected must be a member of the Alliance.
5.	The individual selected should be capable of communicating to groups in the various disciplines.

Nomination Format

a.	Sponsor’s Statement (importance of scholarly work) (1/2 page)
b.	Personal Data (1/4 page)
c.	Education (1/4 page)
d.	Professional Experience (1/2 page)
e.	Honors (international, national, state, etc.) (1/2 page)
f.	Publications (provide a summary before listing under separate categories: (I) books or monographs; (II) refereed articles; (III) abstracts; (IV) chapters in books, etc.; (V) non-refereed articles (maximum limit of six (6) pages)
g.	Creative Activities (choreography, dance presentations, literary works, artistic media productions, etc)
h.	Invited Presentations (limit to the fifteen most important and summarize as to level – e.g. “national” (maximum of one (1) page)
i.	Professional Organizations and Activities (indicate membership, offices held, and years of service (maximum of one (1) page)

NOTE:  the entire submission should not exceed ten (10) pages.